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"Life changing, eye-opening, the time of my life!" Simon, Cambodia alum, left in picture
Hey!
If we could, we'd reach through the screen right now to high-five you. You reading these lines means you're taking the first step in doing something totally awesome. You'll soon be travelling the world, meeting new people and making a real difference in others' lives. Yes, you're getting yourself into one of the best moments of your life - so smile, pat yourself on the back and do a little dance!

So, let's get rolling. This is the application to become a UBELONG Volunteer. It's how we get to know you and feel good about welcoming you into the UBELONG Family. When you submit your application, our umpa lumpas will drop your application into our human hands - we don't do factory travel like the other guys, we sit down and review every application personally.

Before applying, a couple items for you to check the box on:
    • Did you closely review the page of the location where you want to volunteer in, as well as the description of the project you want to join? Double check the project's requirements to participate, minimum time commitment and project schedule. Click here to navigate to the page of the location where you want to volunteer.
    • Did you finalize your dates, meaning you’ve checked work and school schedules, as well as commitments you may already have?
    • Do you have your funds ready so you can pay the UBELONG fees and any additional costs, including flights to your location? If you need a letter from us for your funding process, contact us so we can help you meet your requirements.
    • Are you applying as part of a group of six or more? If so, contact us first for group application details.
    • If we accept you, are you definitely joining? We will spend loads of time reviewing your application and getting to know you. So if, you're accepted and do not end up joining, you're going to make us teary-eyed and probably jeopardize your chances of ever being accepted into a UBELONG program.
For a full overview of the application process, see our how to apply section.

Happy applying!

Part 1: GENERAL INFORMATION


Please note: If you are volunteering with others, create a group name so we know you are together. You may have already been given a group name by us. If not, examples of group names:
…for a couple: "Jane and John"
…for friends: "Peter, Trent and Mike"
…for a large group: "Cornell summer 2013 team" or "Jake's winter 2012 team from Chase Manhattan"

Part 2: YOUR VOLUNTEER ABROAD PROJECT


Please note: Each project has requirements to participate. Verify you meet those requirements by checking your particular project’s information section


Please note: Each project has a minimum time commitment. Verify you are volunteering for at least that amount of time by checking your particular project's information section.
Please note: Different locations have different start dates. Click on the country below to see the start dates for your location.
  • +Belize
    • San Pedro Town: Start every Monday
  • +Cambodia
    • Phnom Penh Health Projects: Start every 1st and 3rd Monday
    • Phnom Penh Non Health Projects: Start every 1st and 3rd Monday
  • +Costa Rica
    • Cartago: Start every Monday
  • +Ecuador
    • Amazon: Start every Monday
    • Galapagos: Start every Monday
    • Quito: Start every Friday
  • +Ghana
    • Accra Health Projects: Start every 1st and 3rd Monday
    • Accra Non Health Projects: Start every 1st and 3rd Monday
  • +India
    • Delhi: Start every 2nd and 4th Monday
  • +Laos
    • Luang Prabang: Start every Monday
  • +Mexico
    • Merida: Start every Monday
  • +Morocco
    • Rabat: Start every Monday
  • +Peru
    • Cusco Health Projects: Start every Monday
    • Cusco Non Health Projects: Start every Monday
  • +Portugal
    • Lisbon: Start every Monday
  • +South Africa
    • Cape Town: Start every Monday
  • +Vietnam
    • Hanoi: Start every 1st and 3rd Monday
    • HCMC: Start every Monday


Please note: We require a resume/CV on certain projects. See whether your project requires a resume/CV by checking your particular project's information section.


Please note: On certain health projects we require an official transcript from your university and/or a certificate proving you are a medical professional. See whether your project requires these by checking your particular project's information section.


Part 3: EDUCATION AND PROFESSIONAL EXPERIENCE

Please enter your highest and/or most relevant degree.


Please enter your two most relevant current and/or former employment details.


Part 4: ADDITIONAL QUALIFICATIONS

What language(s) do you speak and what is your level?





Part 5: ADDITIONAL PERSONAL INFORMATION


Please note: We are not medical professionals and we suggest that before your trip you visit your physician or a travel health clinic to ensure that you are in good enough health for your placement and to obtain any immunizations that may be suggested and/or required.

Part 6: YOUR UBELONG STORY





TERMS AND CONDITIONS

Before submitting your application, please review and agree to our terms and conditions below.

Review the document and then click the "I ACCEPT" button at the bottom.

PLEASE READ CAREFULLY. THIS IS A LEGAL DOCUMENT THAT AFFECTS YOUR LEGAL RIGHTS.

You accept and acknowledge these Terms and Conditions (from now on also referred to as “Terms”) as they relate to your voluntary participation in a program arranged by UBELONG (from now on also referred to as "we", "our" or "us").

These are Terms governing your participation in a UBELONG program. Your joining a program signifies your agreement with these Terms – if you do not agree to all of these Terms, please do not submit your application nor join a UBELONG program.

UBELONG is an American company. We are registered in the state of South Carolina as a Corporation called UBELONG Helping People, Inc. We operate under the name UBELONG.

1. Personal Risk

You acknowledge, understand and accept that travel to a foreign country and/or remote area involves inherent risks and dangers, including, but not limited to:

  • Accommodations;
  • Roads;
  • Trails;
  • The maintenance or operation of any vehicle utilized to transport passengers;
  • Transportation failures whether by airplane, train, auto, boat or other watercraft, horseback or other animal, by foot or by any other conveyance;
  • Risks associated with food or impure water;
  • Consumption of alcoholic beverages;
  • Dangers associated with wild or other animals;
  • Physical exertion;
  • Stolen, lost or misplaced property;
  • High altitude;
  • Forces of nature;
  • Civil unrest;
  • Acts of terrorism;
  • Accident or illness in remote regions without means of rapid evacuation or availability of medical supplies and facilities;
  • Adequacy of medical attention once provided.

You accept and acknowledge that personal injury or illness, emotional trauma, property damage and death can occur by natural causes or activities of persons or animals, either as a result of negligence or because of other reasons.

If you are accepted into the program that you are now applying for, prior to us confirming your program we will ask you to read, agree and sign our Liability Waiver that, amongst other things:

  • Forever releases us, our owners, our employees and any persons or groups associated to us of all liability;
  • Forever signifies that you are waiving any claims against us, our owners, our employees and any persons or groups associated to us, and expressly assuming all risks associated with participating in any of our programs.

2. Insurance

For all of our programs we require that you have travel medical insurance, including emergency evacuation, throughout your experience. Unless otherwise noted, we do not include it because there are many different plans available and you know best what is right for you. Before your departure we will ask you for general information about your policy, but it is your sole responsibility to determine its adequacy and any associated details like coverage levels and deductibles. If you fail to provide us with the requested insurance information within 10 days of your start date, you will lose your spot and your fees will not be refunded.

Further, you understand that we do not and shall not maintain health, medical or disability insurance coverage for any participant in one of our programs. You understand that we will have no liability regarding the adequacy of any evacuation plan, medical care, equipment or supplies that may be provided. You acknowledge that injuries received may be compounded or increased by negligent rescue operations or procedures of us or other third parties. You release, waive and agree not to hold liable and/or sue us for any acts of negligence or injury caused by any first aid, treatment or service administered to you. You agree to be responsible for your own welfare, and accept any and all risks of property loss or damage, unanticipated events, personal injury or illness, emotional trauma and death.

3a. Cancelation, Refund and Change Policy (Volunteer Abroad program)

General

We reserve the right to revise the fees at any time and without notice. If you have already submitted your application and not yet begun your placement you will be held to the original pricing.

Also, please do not ask us to waive our refund policy, regardless of the reason. Our refund policy is fixed, and we must stick to it to remain a sustainable social organization. Like you, we are good, hard-working people who understand that sometimes plans change. Nonetheless, people backing out of their trip once they have been accepted into a program is extremely disruptive for our team and the communities in need we support. Once you are accepted into a program you are taking a spot from somebody else. Plus, from reviewing your application to communicating with you and sharing materials, and from the countless steps we take in the background to ensure you a smooth experience, we put an enormous amount of resources and time in supporting people we accept into the UBELONG community. We also believe everybody should be treated equally. Making exceptions for some people and not others is simply not fair to us and everybody else. This is why we make it abundantly clear throughout our materials that you should only apply when you are sure you will fulfill your placement if accepted. Once more, please respect our refund policy, if we don’t it is not fair to UBELONG, the communities in need that we support and every other UBELONG program participant who follows the rules.

Reservation Fee

The US$200 reservation fee is refundable up to 90 days before the start date of your placement. If you change your start date, the earliest date is used for refund purposes. To request a refund, please email your UBELONG Mentor and indicate that you are requesting a refund. The date of your refund request is the date that your email is received.

Upon receiving your email we will send you an acknowledgement email. If you do not receive an email, assume that we have not received your email. All refunds will be made less a 50% fee for cost already incurred by us. Reservation fees are not transferable to another person. If you sign-up within 90 days of your placement, the reservation fee is not refundable under any circumstance. The reservation fee is due within 72 hours of receiving your acceptance letter. If we do not receive the reservation fee, your placement will not be confirmed and you may need to reapply.

Program Fee

The program fee is refundable up to 90 days before the start date of your placement. If you change your start date, the earliest date is used for refund purposes. To request a refund, please email your UBELONG Mentor and indicate that you are requesting a refund. The date of your refund request is the date that your email is received.

Upon receiving your email we will send you an acknowledgement email. If you do not receive an email, assume that we have not received your email. All refunds will be made less a 50% fee for cost already incurred by us. Program fees are not transferable to another person. If you sign-up within 90 days of your placement, the program fee is not refundable under any circumstance.

If the start date of your placement is more than 120 days away, then the program fee is due at least 120 days before your start date. If we do not receive the program fee, you may lose your placement. If the start date of your placement is less than 120 days away, then the program fee is due within 72 hours of receiving your confirmation letter. If we do not receive the program fee, you may lose your placement.

Once your placement starts, under absolutely no circumstance will we refund any of the UBELONG fees if you take time off during your placement or leave early. Circumstances include but are not limited to family and/or medical emergencies, dissatisfaction with your placement, visa issues, and general change of plans.

Change Policy

Our goal is to offer our program participants world-class support. This means investing our time and energy into administration, coordination and management. When you have already been confirmed on a placement and then change details of your placement, it is not “just a quick change” – it requires us to put into effect a chain of actions. Especially considering we are a social organization that offers such affordable Volunteer Abroad opportunities, we need to recoup our costs from investing time and energy in making your requested changes.

Changing Projects: If you want to change projects once you have been confirmed on your placement (for example, if you were confirmed on an education project but then decide to join a caregiving project), you can do so as long as we have spots for you. Assuming we do you, there is a US$50 changing project fee.

Changing Dates: If you want to change dates once you have been confirmed on your placement (for example, if you were confirmed to start on the first Monday of April but then want to change and start on the third Monday of April), you can do so as long as we have spots for you. Assuming we do you, there is a US$50 changing dates fee.

Extensions: If you want to extend your time in the field once your placement has started (for example, if you originally signed up for four weeks but, once you arrive in the field, decide to extend your placement another two weeks), you can do so as long as we have spots for you. You are responsible for paying the additional program fee that corresponds to how much longer you want to extend (for example, if you extend from four weeks to six weeks you pay the difference between the four week and six week program fee) plus a US$50 extension fee.

4. Immunization and Travel Health

While we may offer you a list of suggested immunizations and travel health tips based on such publicly available sources as the United States Center for Disease Control and World Health Organization, we are not medical professionals and have no medical expertise whatsoever. We strongly recommend that you visit a medical professional before your trip; however, it is your sole responsibility to arrange and determine any required immunizations and medical procedures that you may need before, during and after your placement.

Furthermore, you accept and acknowledge that we have no responsibility regarding the adequacy of any evacuation plan and medical care, equipment or supplies that may be provided to you before, during or after your placement. You are solely responsible for your own welfare, and you accept and acknowledge any and all risks of personal injury or illness, emotional trauma, property damage and death that may occur as a result of your placement with us.

5. Travel to Your Program Country

You are responsible for arranging and paying all your airfare and other transport to and from the country where you will be joining one of our programs. While we may offer you travel advice, it is your sole responsibility to arrive in your host country in a comfortable, safe and timely manner.

Additionally, start and end dates are fixed. If you arrive late to your placement or miss days during your placement, regardless of the reason, we will not reimburse you. If you stay extra days, either before or after the placement period that you signed up for, you will be charged for the additional days at a rate determined by us.

6. Travel Within Your Program Country

Unless explicitly noted by us in the description of your placement (for example, we offer airport pickup on many of our Volunteer Abroad projects), you are responsible for arranging and paying for any local transportation that you may need or wish to use. While we may offer you travel advice, it is your sole responsibility to use sound judgment and travel in a comfortable, safe and timely manner.

7. Cancellation of Your Program

Safety is our priority, and you understand and accept that current events beyond our control may negatively affect safety in your program country. Examples of such events include but are not limited to political and/or social upheaval, terrorism, war, and Acts of God such as diseases, earthquakes, floods, hurricanes and winds.

If such an event occurs and we feel the implications on your program safety may be negative, we reserve the right to cancel your placement, even if we have already confirmed your participation. We will do our best to move you to another program country and/or refund you the fees you paid to UBELONG. However, under no circumstance with UBELONG be responsible for non-UBELONG expenses you may have already incurred, for example plane tickets and travel medical insurance.

If we cancel your program while you are already in your program country, we will do our best to help you leave the country, move you to another program country and/or refund you the fees you paid to UBELONG. However, under no circumstance will UBELONG be responsible for non-UBELONG expenses you may have already incurred, for example plane tickets. As we note in these Terms, this is one reason why we require you have travel medical insurance, including emergency evacuation, throughout your time on a UBELONG program – should you unexpectedly need to leave your program country, your insurance will be there to assist you and cover expenses you may incur.

8. Immigration

While we may offer you advice on such immigration issues as passports and visas, immigration laws and policies are constantly changing and vary greatly across countries. You are solely responsible for planning your entry and departure from foreign countries and carrying the necessary documents. We are not liable for any cost, whether financial or otherwise, that you may incur in attempting to enter or leave a country.

9. UBELONG is an Agent

You understand that UBELONG is an agent acting on behalf of suppliers, hereinafter "Local Partners." You accept and acknowledge that we organize, promote and offer programs that offer accommodation, transportation and other services provided by our Local Partners, which are independent and separate entities from UBELONG, and over which we have no authority or oversight. Examples of Local Partners include but are not limited to hotels, restaurants, taxi drivers, tour guides and travel agencies, as well as the entities where you may volunteer in, for example local biological reserves, clinics and hospitals, nonprofits and schools.

If you are accepted into a UBELONG program, prior to us confirming your placement we will ask you to read, agree and sign our Liability Waiver that, amongst other things, forever releases us, our owners, our employees and any persons or groups associated to us of all liability related to:

  • Any of our Local Partners´ negligent or willful acts, or failures to act including, without limitation, their partial or complete failure to deliver services to you;
  • Any personal injury or illness, emotional trauma, property damage or death which arises out of any service provided to you by our Local Partners;
  • Any error, misrepresentation or mistake, whether intentional or unintentional, made by any of our Local Partners.

10. Participant Acceptance

To join any of our programs there is an application form that you must complete and submit. We reserve the right not to accept you into a program for any reason.

Additionally, we rely upon any statements or representations that you make in the application form or during the application process as being true.

11. Code of Conduct

If you are accepted into a UBELONG program, prior to us confirming your placement we will ask you to read, agree and sign our Code of Conduct. The document details our expectations of you as they relate to you joining our programs.

It is our sole right to determine violations of the code. If at any time during your placement we feel that you are not abiding by the code, we reserve the sole right to ask you to leave. You will not be reimbursed for the remaining balance of your stay.

12. Guarantees and Warranties

The information on our website is provided "as is" without any representation or warranty, express or implied, of any kind, including, but not limited to warranties of merchantability or fitness of any kind.

Furthermore, all of our materials, including but not limited to, our website and materials you may receive from us, may contain inaccuracies and typographical errors. We do not warrant the accuracy, completeness or reliability of any advice, material, opinion, statement or other information displayed or distributed through our materials. You accept and acknowledge that any reliance on advice, material, opinion, statement or other information that we provide to you shall be at your sole risk.

Finally, we reserve the sole right to make any changes to any of our materials, including but not limited to, prices, privacy policy, programs and terms of services, at any time and without notice.

13. Attorney Fees

You agree that in any litigation, arbitration or other proceeding arising from or related to these Terms and Conditions, the prevailing party shall be entitled to recover from the non-prevailing party all reasonable attorney fees and associated costs and expenses incurred. In the event of a non-adjudicative settlement of litigation between the parties or a resolution of dispute by arbitration, the term "prevailing party" shall be determined by that process.

14. Governing Law

These Terms are governed by the laws of South Carolina in the United States of America. You agree to submit to the exclusive jurisdiction of the courts sitting in South Carolina and waive any jurisdictional, venue or inconvenient forum objections to such courts. You expressly agree that these Terms and Conditions are intended to be as broad and inclusive as permitted by the laws of South Carolina.

15. Legally Binding

These Terms and Conditions shall be legally binding upon you, your family, heirs, administrators, executors and legal representatives. In accepting this document, you are not relying upon any oral or written representations or statements made by us other than what is set forth in these Terms and Conditions. You understand and agree that in the event that any clause or provision of these Terms is found to be unenforceable or invalid by a court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining clauses and provisions of these Terms and will be construed as though the unenforceable clause or provision had never been contained in these Terms.

Your acceptance below certifies that you have carefully read and fully understand the contents of these Terms and Conditions. You understand that this is a legally binding and enforceable contract and you are aware of its legal consequences, and have accepted it freely and voluntarily, without any inducement, assurance or guarantees that have been made to you. You certify that any statements or representations that you have made are true and you understand that we may rely upon them as true. You intend your acceptance to be a complete and unconditional acceptance and acknowledgment of everything set forth in these Terms and Conditions to the greatest extent allowed by law.